Teams – Collaborate and Share Prompts

Work together with your team on prompts. Share your best prompts, organize team libraries, and collaborate in real-time.

What Are Teams?

Teams let you share prompts and folders with colleagues. Instead of everyone creating their own prompts, your team can build a shared library of your best prompts that everyone can access.

Note: Teams is a Pro feature.

Creating a Team

  1. Go to the Teams tab
  2. Click “Create Team”
  3. Enter a team name (like “Marketing Team” or “Acme Inc”)
  4. Click “Create”
  5. You’re now the team Creator and can invite members

Understanding Team Roles

Creator (You)

  • Full control over everything
  • Can create, edit, and delete all prompts and folders
  • Can invite and remove team members
  • Can change member roles
  • Can delete the entire team

Editor

  • Can create new prompts and folders
  • Can edit and delete prompts and folders they created
  • Can edit (but not delete) prompts created by others
  • Can invite Viewer members
  • Cannot remove members or change roles

Viewer

  • Can view and copy all team prompts
  • Can use all team prompts
  • Cannot create, edit, or delete anything
  • Cannot invite new members
  • Read-only access

Inviting Team Members

  1. Open your team in the Teams tab
  2. Click “Invite Members”
  3. Enter the email address of the person you want to invite
  4. Choose their role (Editor or Viewer)
  5. Click “Send Invite”
  6. They receive an email invitation
  7. When they accept, they join your team

Accepting a Team Invitation

  1. Check your email for the invitation
  2. Click “Accept Invitation” in the email
  3. If you don’t have MagicPrompt, you’ll be prompted to install it
  4. Sign in to MagicPrompt
  5. The team appears in your Teams tab

Working with Team Prompts

Creating Team Prompts

  1. Go to Teams tab
  2. Select your team
  3. Click “New Prompt”
  4. Write or paste your prompt
  5. Click “Save”
  6. All team members can now see and use it

Organizing with Team Folders

  1. In your team, click “New Folder”
  2. Name the folder (like “Sales Emails” or “Product Descriptions”)
  3. Create or move prompts into the folder
  4. All team members see the same folder structure

Editing Permissions Explained

  • Creator: Can delete ANY prompt or folder (even ones made by others)
  • Editor: Can edit any prompt but can only delete prompts they created
  • Viewer: Cannot edit or delete anything

Removing Team Members

  1. Go to Teams tab, select your team
  2. Click “Manage Members”
  3. Find the member you want to remove
  4. Click “Remove” next to their name
  5. Confirm removal
  6. They lose access immediately

Changing Member Roles

  1. Go to Manage Members
  2. Find the member
  3. Click “Change Role”
  4. Select new role (Editor or Viewer)
  5. Changes take effect immediately

Note: Only the Creator can change roles.

Leaving a Team

  1. Go to Teams tab
  2. Select the team you want to leave
  3. Click “Leave Team”
  4. Confirm you want to leave
  5. You lose access to team prompts

Note: The Creator cannot leave their own team; they must delete it instead.

Deleting a Team

  1. Go to Teams tab
  2. Select the team
  3. Click “Delete Team” (Creator only)
  4. Confirm deletion
  5. All team prompts and folders are permanently deleted
  6. All members lose access

Warning: This cannot be undone. All team content is lost.

Team Use Cases

  • Marketing teams: Share campaign templates, ad copy, email sequences
  • Sales teams: Share cold outreach, follow-up emails, pitch templates
  • Support teams: Share customer response templates, troubleshooting prompts
  • Agencies: Share client deliverable templates, strategy frameworks
  • Consultants: Share analysis frameworks, report templates

Best Practices

  • Create folders by department or use case
  • Name prompts clearly so everyone knows what they do
  • Grant Editor role only to trusted team members
  • Use Viewer role for most team members to prevent accidental changes
  • Regular cleanup: Remove unused prompts and inactive members

Troubleshooting

  • “Teams requires Pro”: Upgrade to Pro to unlock Teams feature
  • Invitation not received: Check spam folder; resend invitation
  • Can’t delete a prompt: Only Creators can delete any prompt; Editors can only delete their own
  • Member can’t edit: They may be a Viewer; change their role to Editor